Senior Project Officer (PROJ-4258)

Job Duties and Responsibilities may include:

• Manage a range of project activities and coordinate project inputs in accordance with organisational practices, methods and standards appropriate to the complexity of the project.
• Responsible for the management of schedule, risk, budget and resources, preparation of briefings, submissions, reports and returns relating to the project progress and issues in accordance with organisational requirements.
• Apply established technical, operational, professional and administrative activities, procedures, practices and project management methodologies.
• Identify risks and opportunities and take account of these in planning, decision making and priority setting.
• Build and sustain stakeholder engagement including the ability to communicate with influence and negotiate effectively.
• Work collaboratively by building effective relationships with team members and actively participating in group activities.
• Analyse project performance against agreed plans and develop and initiate strategies to achieve project outcomes.
• Resolve issues by identifying and developing ideas through analysis of alternative courses of action and their implications.
• Provide input into the development of project planning, performance, cost and schedule documents and work breakdown structures in accordance with agreed procedures and performance standards.
• Prepare correspondence, briefs and reports as directed including submissions and documents for higher delegate and committee consideration.
• Analyse and ensure compliance with legislative, policy and regulatory frameworks.
• Conduct other project-related tasks within the scope of the stated APS level, as required by the assigned work area.

Technical skills:

• Currently undertaking or holds certification in project management, or other relevant qualifications
• Minimum 2 years’ experience in a project manager role or similar
• Able to apply project management methodologies, e.g. PRINCE2
• Proficiency using project management tools.

Essential criteria:

• PRMG 4 - Project management: Level 4 (SFIA) Defines, documents and executes small projects or sub-projects. Works alone or with a small team actively participating in all phases of the project. Applies appropriate project management methods and tools. Identifies, assesses and manages risks effectively. Agrees project approach with stakeholders and prepares realistic project plans (including scope, schedule, quality, risk and communication plans). Tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs, times, quality and resources used takes action where these exceed agreed tolerances.

• REQM 4 - Requirements definition and management: Level 4 (SFIA) Defines and manages scoping, requirements definition and prioritisation activities for initiatives of medium size and complexity. Contributes to selecting the requirements approach. Facilitates input from stakeholders, provides constructive challenge and enables effective prioritisation of requirements. Establishes requirements baselines, obtains formal agreement to requirements, and ensures traceability to source.

• RLMT 5 - Stakeholder relationship management: Level 5 (SFIA) Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.