Senior Project Manager (PROJ-4252)

Key duties and responsibilities

• Provide leadership and management of a multi-disciplined project team and supervise and oversee all aspects of very complex project activities including finance, commercial, technical, risk, schedule, human resources and industry relationships.
• Accountable for managing and leading a team, including providing clear and consistent communication, setting clear performance and behavioural standards, managing performance, delegating responsibility and guiding and developing people.
• Provide strategic advice to senior management, project teams and stakeholders on whole of life considerations.
• Review established technical, operational, professional and administrative activities, procedures, practices and project management methodologies and advise on the development of project management best practice and the Australian Signals Directorate reform initiatives.
• Integrate risk and opportunity management into planning, decision making and priority setting.
• Build and sustain a network of key stakeholders, communicate with influence and negotiate effectively.
• Engage and influence the Australian Signals Directorate senior leadership and provide key link between senior executives and the Australian Signals Directorate employees.
• Assess and evaluate project performance against agreed plans and implement strategies to achieve project outcomes.
• Initiate resolution of issues by identifying and developing solutions through analysis of alternative courses of action and their implications.
• Accountable for accurate completion of work within timeframes and quality requirements, share own expertise with others, guide and mentor less experienced staff and work collaboratively to achieve business outcomes.

Technical skills

• Holds a Bachelor degree in Business (Management) or related field
• Able to apply project management methodologies, e.g. PRINCE2
• Proficiency using project management tools.

Essential criteria

• Takes full responsibility for the definition, documentation and successful completion of complex projects. Adopts and adapts project management methods and tools. Ensures that effective project monitoring and control processes, change control, risk management and quality processes are employed and maintained. Monitors and controls resources, revenue and capital expenditures against the project budget. Manages the expectations of key project stakeholders.

• Monitors and maintains financial records to agreed requirements for compliance and audit. Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting. Collates required financial data and reports for analysis and to facilitate decision-making.

• Plans and drives scoping, requirements definition and prioritisation activities for large, complex initiatives. Selects, adopts and adapts appropriate requirements definition and management methods, tools and techniques. Contributes to the development of organisational methods and standards for requirements management. Obtains input from, and agreement to requirements from a diverse range of stakeholders. Negotiates with stakeholders to manage competing priorities and conflicts. Establishes requirements baselines. Ensures changes to requirements are investigated and managed.

• Defines and communicates the approach for change management for a significant part of the organisation. Initiates, plans and leads strategic, large and complex change management initiatives. Provides guidance and raises awareness to help change leaders demonstrate effective behaviours to deliver organisational change. Establishes feedback processes and leads analyses of change management successes. Enables continual improvements to change management methodology, tools and training necessary to enhance the maturity across the organisation.

• Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.

Desirable criteria

• Forms, maintains and leads workgroups and individuals to achieve organisational objectives. Determines and delegates objectives and task responsibilities to individuals or teams including people management responsibilities as appropriate. Sets the quality, performance and capability targets in line with organisational goals. Monitors performance and working relationships and provides effective feedback to address individual issues. Encourages individual development of skills and capabilities in line with team and personal goals. Facilitates the development of individuals by adjusting workload, targets, and team capacity. Plays an active role in formal organisational processes such recruitment, reward, promotion and disciplinary procedures.

• Ensures that projects, teams and functions have appropriate practices in place and are meeting required organisational quality levels. Advises on the application of appropriate quality management techniques and standards. Determines areas where existing processes should change from analysing audit findings. Facilitates improvements to processes by changing approaches and working practices, typically using recognised models. Takes responsibility for controlling updating and distributing organisational standards.